General Terms and Conditions for Participation

 

Registration Fees

Your registration and hotel reservation are binding, subject to the cancellation policy below.

You will receive a contractually binding confirmation of your registration and hotel bookings by e-mail within two (2) working days. All prices are inclusive of VAT at current rates.

Participation fees will be debited on your credit card with immediate effect. Payment of hotel rooms to be made directly with the hotel on arrival. Valid credit card details are required to secure the hotel booking.

Official Summit documents will be provided on site at the “Welcome Desk” of the Congress Center Leipzig or at the “Welcome Desks” in the official Summit hotels.

Members of Official Delegations opting for payment by bank transfer will be sent invoices which must be settled within 15 days of the issue date.


Registration Cancellations and Changes

Changes or cancellations can only be accepted if submitted in writing to:
info@itf-leipzig.org or by fax to +49 341 678 8972.

Registrations may be cancelled up until 11 April 2012 but this will incur a cancellation charge of €50.00. Credit notes in respect of participation fees or orders will be issued directly. Cancellations after that date will incur a charge of 90% of the total invoiced sum. Registration is transferable, and changes of the named delegate(s) can be made free of charge at any time.


Hotel Reservation, Cancellations and Changes

Cancellations and changes can only be accepted if submitted in writing to
info@itf-leipzig.org or by fax to +49 341 678 8972.

Hotel bookings may be cancelled free of charge only until 11 April 2012.
Cancellations after this date will incur a charge of 90% of the rate of the booking period. Credit notes in respect of payments made for hotel rooms will be issued directly.


Cultural Programme Cancellations and Changes

Changes or cancellations can only be accepted if submitted in writing to
info@itf-leipzig.org or by fax to +49 341 678 8972.

Cultural Programme activities may be cancelled free of charge only until 11 April 2012.


Photography and Recording

By participating in the International Transport Forum’s Annual Summit, you acknowledge that your participation and interventions may be recorded (video and audio) and/or photographs taken and hereby waive any right to oppose, and expressly authorise the International Transport Forum and authorised conference organisers to record your conference activities and make them available for public viewing (including use of the Internet, press, publications) or as it may see fit.

Data Storage and Use

The storage and processing of personal data will be undertaken by the International Transport Forum (part of the Organisation for Economic Cooperation and Development (OECD)) and authorised contractors. Data protection, storage and use by authorised contractors are required to respect the European Union Data Protection Directive 95/46/EC and any instructions provided by the OECD.

Personal data may be used for International Transport Forum event invitations, registration, related events preparations, distribution of information pertaining to the International Transport Forum, or as the OECD sees fit.

The individual authorises the collection, use and processing of personal data upon submitting their information as part of any International Transport Forum-related event registration process. Individuals may request access to data, rectify data, or withdraw their consent for use of personal data upon written application to the International Transport Forum at  or 2 rue André Pascal, F-75775 Paris, Cedex 16, France.


Liabilities

The place of fulfilment and court of jurisdiction in respect of obligations of either party is Leipzig. The laws of the Federal Republic of Germany shall apply.

The International Transport Forum does not accept liability at any time for travel, accommodation, injury or illness, or personal conduct of individual delegates. It is recommended that each delegate arrange suitable travel and health insurance that will cover the duration of their attendance at the Annual Summit.

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